Pima Elementary PTO
|
|
Pima Elementary PTO |
|
PTO Board Meeting Notes Archive
(Board meeting notes archive from the current academic year)
Pima Elementary PTO Board Meeting – September 7, 2011 The meeting was opened at 9:00am by
Kami Whisler, President. All Board members present. Also
in attendance were Ms. Hudson-Gardner, Ms. Jewett, Calvin Lowrie, Jenny
Lowrie,Trisha Hammer, Barbara Perleberg, and Joyce Casalena Idealocal Mr. John McGinley was present to talk
about Pima participating in a fundraiser called Idealocal. He
explained that Pima families would receive a card with squares listing
local businesses and deals you can receive by visiting those businesses
with the card. The card is then mailed into idealocal –postage
paid by the listed date. Points are tallied and percentage of
sales from the businesses goes to Pima PTO. The board agreed that
it is a great idea to look into starting at the first of the new year. Mary Selkirk
– Buttons Ms. Selkirk brought in some sample
buttons that the PTO can sell to promote and show pride in honoring
Pima as a Blue Ribbon School. The board voted on pursuing the
idea of the button sale. Mr. Lowrie , Head of the Blue Ribbon
Committee, is going to show the button designs to the rest of the committee
members and vote on a design and work out the details. Safety Concerns were brought forth about the
west gate and kids going back into the parking lot once they were dropped
off. Another concern was if people could remain on school grounds
once the gates were closed and bell rung. Mrs. Hudson-Garnder
stated that the plant manager does do a sweep of the school grounds
every morning watching for non-staff and students on the campus.
Ms. Hammer asked about the possibility of a second crosswalk on Osborn
west of the current one in the high traffic area. Mrs. Hudson-Gardner
stated that she would have Ms. Sinsabaugh revisit school safety and
form a committee to study and trouble shoot all safety concerns.
It was also suggested to get the student council involved by possibly
forming a student safety patrol. Computer Lab Update Computers have been ordered and are
on the way!! The District agreed to pay the additional costs of
the computers that accrued due to the delay in placing the original
order in the spring. Health Screening Volunteers have been secured for screening
on Monday, Sept. 12 and Tuesday, Sept. 13 for school wide health screenings.
Ms. Casalena arranged to have Tottie’s provide for the volunteers
on Tuesday for the all day screening. Blue Ribbon Committee First meeting - Wednesday, September 7th at Skateland 6pm.
Family Fun Night Update The first committee meeting was held.
Ms. Quintana was volunteered to contact Uncle Sal’s to see about providing
food for the event (penne) along with Ms. Hammer. The big ($5
raffle tickets) prize will be a custom Fender guitar autographed by
the Disney band Summer Set. The band will also film a 20 minute
video to be shown at Family Fun Night honoring Pima as a Blue Ribbon
School. Next committee meeting is scheduled for Thursday, September
22nd at 6:45pm at the Side Door Corner Store. Fundraising Updates Entertainment Books – End Friday, September 9th Great American – Kickoff Assemblies Friday, September 16 1:15 and 2:15 (45 min each) Illusionist
assemblies Wednesday, October 26 in the afternoon – 2 shows Dr. Peterson Visit Dr. Peterson will be at Pima – Friday, September 30th 9-11am in the Library. He will be discussing current happenings in the District as well as be open for a question/answer session. The PTO will send home an invitation to encourage families to stop by and meet Dr. Peterson. The PTO will provide water for attendees. Dr.
Peterson will be at Coronado on Wednesday, October 26th Read and Feed Read and Feed is scheduled for Wednesday,
October 5th 6-7:30pm. The focus will be on activities
dealing with numbers. Fresh & Easy Shopping Night Thursday, October 6th 4-8pm is shopping
night for Pima at Fresh & Easy. Volunteers are needed to bag
the groceries. Five parents need to be present for the entire
shift more are needed for the 4-6pm shift and 6-8pm shift. Picture Day Fall pictures will be on Friday, October
7th Meeting Adjourned Pima Elementary PTO Board Meeting – August 10, 2011 The meeting was opened at 9:00am by
Kami Whisler, President. All Board members present. Also
in attendance were Ms. Hudson-Gardner, Ms. Jewett, Calvin Lowrie, Trisha
Hammer, Barbara Perleberg, and Joyce Casalena Curriculum Night Curriculum Night is scheduled for Wednesday, August 24th 5:30-7:00pm 5:30-6:00 Title 1 presentation in the Library (Michelle and Angel will work PTO table) 6:00-6:30 Individual classroom presentations by teachers (PTO coverage TBD) 6:30-7:00 Same classroom presentations by teachers (PTO coverage TBD) PTO will have a table set up in the
courtyard Health Screening Monday, September 12th PreK/Kindergarten 9:00am Tuesday, September 13th 1st-6th Grades Ms. Karam is coordinating with Nurse Erin Ms. Karam already securing volunteers Volunteers will need to be trained for the hearing portion Mrs. Hudson-Gardner mentioned the possibility of cancelling specials during screenings and then special area teachers would also be available to help out with screenings Ms. Casalena will arrange lunch – volunteers will have to rotate lunch times to keep health screens moving through the day
Fundraising Dates Entertainment Book: August 24-September 9 Books will sell for $30 in which the
PTO is guaranteed $14 per book sold. Students will take home a
sample book and order form. Incentives are given for sales –
theme Alvin and the Chipmunks Great American Fundraiser: September 16-30 Sale will run similar to last year
cookie dough and gifts & goodies catalogues will be sent together.
Ducks will be given for items sold again. The board decided not
to repeat the BMX show for a third year which was also recommended by
the fundraising organization. The board is looking into going
with the illusionist (details to be determined). Concerns were brought forth about the
two above fundraisers running so closely together. Ms. Whisler
stated that all fundraisers are optional for family participation.
The reason for the dates as set is to get the Entertainment Book distributed
before they become available in stores. The feeling was also that
if the Great American Fundraiser was delayed other schools would have
already done theirs which could affect our sales. Tax Credit Donations Ms. Hudson-Gardner brought up the benefits
of tax credit donations and putting the information out there now to
families. Ms. Paden is compiling information about tax credit
to include in a flyer for Pima families and to display in the PTO bulletin
board. Ms. Hudson-Gardner suggested asking District staff to contribute
to Pima as well. Site Council Positions Open Three site council positions have become
open do to unforeseen circumstances. Each seat is a two year commitment.
Currently there are two positions with one year remaining and one position
with two years remaining. Site Council meetings have previously
been held the first Wednesday of the month at 7:30am. The positions
will be opened up to Pima parents. Family Fun Night The board thought it would be a good
idea to tie the Blue Ribbon Award in with Family Fun Night. Tentative
date is Friday, November 18th 6-8pm. It was discussed
to have a slide show of the award ceremony in Washington DC compiled
that can be shown during FFN. Ms. Jewett said she would be willing
to put together a slide show. Ms. Hammer thought having the band
play outside while the show is projected was a good idea. Ms.
Hammer volunteered to help organize the event. Ms. Schulte will
work on gathering raffle prizes. Blue Ribbon Ceremony Ms. Hudson-Gardner will contact the
District office to see what plans they may have for a celebration at
Pima for the Blue Ribbon Award. Board members mentioned it would
be nice to have Jeff Thomas and Pam Sitton come to Pima and do a similar
presentation for Pima families that was given at last night’s School
Board meeting. Mr. Lowrie volunteered to chair the committee for
such a celebration. Blue Ribbon Award Facts In 28 years only 31 schools in Arizona have been Blue Ribbon recipients. 5 of which were Scottsdale Schools – Pima makes the sixth SUSD school. Scottsdale School District Recipients 1986-1987 Desert Shadows Middle School 1989-1990 Yavapai Elementary School 1991-1992 and 2000-2001 Sequoya Elementary School 1992-1993 Mohave Middle School 1997-1998 Saguaro High School 2011 Pima Elementary School Original Artworks It was recommended to move the Original
Artworks fundraiser to the spring with delivery for Mother’s Day and
Father’s Day. The board did not see a problem with this change. Computer Lab Update PTO and Student Council gifted $7,000
to the school for the purpose of replacing all the computers in the
room 14 computer lab. The plan was to have the lab up and running
at the beginning of this school year with the bulk of the work occurring
over summer. Due to staff changes new quotes need to be acquired
and the timeline adjusted. The goal is to have the lab redone
as soon as possible. Finances Ms. Whisler discovered that the Pima
PTO is out of compliance with the requirements set up for 501c3 organizations.
The board needs to have a financial statement available at each meeting
and a copy kept in a binder attached to the meeting minutes. This
binder is to be brought to all board meetings. A financial statement
will be made available at the September board meeting along with a binder
to compile the minutes and financial statements for the year. New Business Ms. Hammer brought information about
a potential new fundraiser called Idea Local which Desert Mountain among
other schools already participate in. The board agreed to have
John McGinley come to the September board meeting to present about this
program. Coronado’s Minds in Motion has requested
a donation from the PTO. The board agreed to give a $100 donation
as done previous years. Here and On Time – board agreed to
continue to support this program Fun Run – the board agreed to wait
and see what Coronado was planning for this event since it is CHS’s
50th Anniversary Meeting Adjourned Dates for 2011-2012 August 17 - Early Release 24 - Entertainment Book Kickoff 24 - Curriculum Night: 5:30-7:00pm 31 - Early Release September 2 - Flag Raising 5 - Labor Day – no school 7 - Site Council – 7:30am 9 - Entertainment Book Sales End 12 - Health Screening: PreK & K 13- Health Screening: 1st-6th 14 - PTO Board Meeting 9am 16 - Great American Kick Off 21 - Early Release 30 - Dr. Peterson @ Pima 9-11am 30 - Great American orders due 3rd or 4th Thursday
Read and Feed October 5 - PTO Board Meeting 5 - Site Council Meeting 7:30am 6 - Fresh and Easy Shopping Night 4-8pm 7 - Flag Raising 10 -16 - Fall Break 26 – Dr. Peterson @ Coronado 6-8pm November 2 - Site Council Meeting 7:30 am 2 - Early Release 4 - Flag Raising 9 - PTO Board Meeting 9 am 11 - Veteran’s Day no school 14-17 Possible delivery for Great American Fundraiser 14-15 Blue Ribbon Ceremony in Washington DC 18 - Tentative date for Family Fun Night/Blue Ribbon Celebration 24-25 Thanksgiving Recess no school December 2 - Flag Raising 7 - Site Council Meeting 7:30am 7 - PTO Board Meeting 9am 14 - Early Release 19 - January 2nd Winter
Break January 3 – Return from Break 4 – PTO Board Meeting 9am 4 – Site Council Meeting 7:30am 6 – Flag Raising 25 – Early Release February 1 – PTO Board Meeting 1 – Site Council 7:30am 3 Flag Raising 27 – March 1 Book Fair (tentative) March 2 – Flag Raising 5-11 – Spring Break 14 - PTO Board Meeting 9am 14 – Site Council 7:30am 24 – Carnival (tentative) April 4 – PTO Board Meeting 9am 16-19 – AIMS Testing 26 – Possible date for Ice Cream
Social May 2 – PTO Board Meeting 9am 4 – Flag Raising 23 – Last Day Early Release |
|
|||||||
